University Procurement Office

University of Massachusetts > Services over $50,000

Operational and Consulting Services greater than $50,000 per fiscal year

Option 1

Select a vendor on University, State (OSD) or Massachusetts Higher Education Consortium (MHEC) contract.

Option 2

Select a vendor from a Competitive Bid Process.

The Procurement Office coordinates and manages all competitive bids and proposals for the System Office.  They can assist you in developing the required documents and can help guide you through the entire bid process.

For more information regarding the Competitive Bid Process, or to initiate a Competitive Bid, please contact the Procurement Office at procurement@umassp.edu.

Option 3

Fill out and submit a No Bid Justification Form

Note: All No Bid Justification forms must be signed by a Vice President and approved by the Director of Procurement. A No Bid Justification may only be used if the following conditions exist:

• The service being purchased is unique and the specified vendor is the only vendor from whom the service may be purchased, or
• Similar services may exist, but for reasons of expertise, standardization, quality, compatibility with existing equipment, specifications or availability, the vendor selected is the only acceptable vendor to the University.

Purchasing Requirements:

• Legal review is required on all professional service contracts greater than $50,000 prior to obtaining a vendor signature.
• A purchase requisition must be entered and approved in the PeopleSoft eProcurement System.
• If a University, State (OSD) or Massachusetts Higher Education Consortium (MHEC) contracts vendor is used, the contract number must be referenced on the requisition.
• If a vendor is selected from a competitive bid process, the bid number must be referenced on the requisition.
• If a No Bid Justification Form is used, the form should be forwarded to the Procurement Office referencing the requisition number.
• A University of Massachusetts Contract must be completed and forwarded to the Procurement Office.
• If the purchase is for Consulting Services of $300,000 or greater, the contract must be signed by the University President.
• Requisitions will not be approved in PeopleSoft until all required documents are received in the Procurement Office.

Contracts

Contract for Services Form - used for single service greater than $5,000.

Master Services Agreement/Staff Augmentation Services Form  - used for pre-approved staff augmentation vendors that have been approved through a President's Office RFP and executed by the President's Office.  Individual Scope of Work "SOW" must be completed for individual assignments against the Master Services Agreement.

Master Services Agreement/Executive Search Firm Services -  used for pre-approved executive search firms that have been approved through a President's Office RFP and executed by the President's Office.  Individual Scope of Work "SOW" must be completed for individual assignments against the Master Services Agreement.

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