University Procurement Office

Purchase Orders

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All orders for goods and services must be covered by a University Purchase Order.  The University accepts no liability for the payment of bills unless covered by a properly signed order.  All pertinent information is keyed online and electronically approved by purchasing staff utilizing the central financial system.

Funds are encumbered automatically against the specific accounts indicated when the purchase order is processed.  When funds are encumbered, it established the fact that a specific amount of money has been committed against a specific budget account.  A commitment to pay that amount from that account has been made and entered on the University's books.

It is very important that deliveries be reported and received into the system promptly.  The credit rating of the University depends on prompt payment of obligations.  Each purchase order indicated where vendor invoices must be sent.