University Procurement Office

University of Massachusetts > Goods between $5,000 - $25,000

Purchases of materials, goods, commodities, leases (including equipment or real property) and licenses (including software) between $5,000 -$25,000.

Option 1

Select a vendor on University, State (OSD) or Massachusetts Higher Education Consortium (MHEC) contract.

Option 2

Obtain three competitive price quotations and select the vendor with the lowest price.  If you want to purchase from a vendor that did not submit the lowest price, the selection must be supported by written justification explaining the reason(s) the lowest price was rejected.

Option 3

Fill out and submit a No Bid Justification Form

Note:  All No Bid Justification forms must be signed by a Vice President and approved by the Director of Procurement.  A no bid justification may only be used if the following conditions exist:

• The product being purchased is unique and the specified vendor is the only vendor from whom the product may be purchased, or
• Similar products may exist, but for reasons of expertise, standardization, quality, compatibility with existing equipment, specifications or availability, the vendor selected is the only acceptable vendor to the University.

Purchasing Requirements:

• A purchase requisition must be entered and approved in the PeopleSoft eProcurement System.
• If a University, State (OSD) or Massachusetts Higher Education Consortium (MHEC) contracts vendor is used, the contract number must be referenced on the requisition.
• If three competitive price quotations were received or a No Bid Justification used, all documents should be forwarded to the Procurement Office referencing the requisition number.
• Requisitions will not be approved in PeopleSoft until all required documents are received in the Procurement Office.

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