University Procurement Office

Goods greater than $25,000

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Purchases of materials, goods, commodities, leases (including equipment or real property) and licenses (including software) greater than $25,000.

Option 1

Select a vendor on University, State (OSD), E&I (Educational & Institutional Cooperative Purchasing) and MHEC (Massachusetts Higher Education Consortium) contract.

Option 2

Select a vendor from a Competitive Bid Process.

The Procurement Office coordinates and manages all competitive bids and proposals for the System Office.  They can assist you in developing the required documents and can help guide you through the entire bid process.

For more information regarding the Competitive Bid Process, or to initiate a Competitive Bid, please contact the Procurement Office at procurement@umassp.edu.


Option 3

Fill out and submit a No Bid Justification Form

Note: All No Bid Justification forms must be signed by a Vice President and approved by the Director of Procurement. A No Bid Justification may only be used if the following conditions exist:

  • The product being purchased is unique and the specified vendor is the only vendor from whom the product may be purchased, or
  • Similar products may exist, but for reasons of expertise, standardization, quality, compatibility with existing equipment, specifications or availability, the vendor selected is the only acceptable vendor to the University.

Purchasing Requirements:

  • A purchase requisition must be entered and approved in the BuyWays Procurement System.
  • If a University, State (OSD), E&I or MHEC contracts vendor is used, the contract number must be referenced on the requisition.
  • If a vendor is selected from a competitive bid process, the bid number must be referenced on the requisition.
  • If a No Bid Justification Form is used, the form should be attached to the requisition in BuyWays.
  • Requisitions will not be approved in BuyWays until all required documents are received in the Procurement Office.

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