University Procurement Office

Close, Cancel & Change Orders

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Cancel a Purchase Order

A purchase order that has no prior activity may be cancelled.  A Purchase Order Close Form should be completed and forwarded to the Procurement Office. 

Close a Purchase Order

A purchase order that has had prior activity needs to be closed by the Accounts Payable Department.  A Purchase Order Close Form must be completed for purchase orders with a remaining balance over $50.00.  Purchase orders with a balance over $50.00 can be closed by writing "FINAL INVOICE" on the submitted invoice.  

Additional guidelines for closing or cancelling purchase orders are included at the bottom of the form.

Change a Purchase Order

Changes to existing Purchase Orders are subject to the same guidelines as new purchases.  To request a change to a Purchase Order, please refer to the following job aid:

Request a Change to a Purchase Order Job Aid

Change Order Request Form 


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