Human Resources

Paid Time Off

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Vacation

Vacation hours are accrued on a bi-weekly basis.

Non-Unit Professional Staff - Accrue 20 vacation days per year (up to a maximum of 368 hours/46 days).
In addition longevity vacation days are accrued as follows: 

  • 1 additional day after 5 years of service
  • 2 additional days after 10 years of service 
  • 3 additional days after 20 years of service

Non Unit Classified Staff - maximum accrual is 375 hours/50 days. Vacation days accrue as follows:

  • 10 days per year up to 4 years of service

  • 15 days per year: 4 to 9 years of service

  • 20 days per year: 9 to 19 years of service

  • 25 days per year: 19 or more years of service

Personal Leave

Non-Unit Professional Staff - 5 personal days are awarded in January for use during the following year.

Non-Unit Classified Staff - 3 personal days are awarded in January for use during the following year.

Note - new hires are awarded personal leave on a pro-rata status according to their date of hire.

Sick Leave

  • Sick leave hours are accrued on a bi-weekly basis for a total of 12 days per year to a maximum of 120 days or 960 hours.
  • 20% of the value of unused sick leave is paid upon retirement or death of employee.

Note - no maximum for employees hired prior to 7/1/97.

Sick Leave Bank

  • Non-Unit employees are automatically enrolled in the sick leave bank.
  • The Bank provides paid leave for periods of illness or disability that exceeds an employee's accrued time.
  •  It is not meant, however, as a substitute for long-term disability insurance.

    Click here for more information about the Sick Leave Bank Policy (PDF)

 Bereavement

Upon evidence satisfactory to the appointing authority of the death of a spouse, child, parent (including step-parent), brother, sister, grandparent or grandchild of an employee; or parent (including step-parent) of spouse; domestic partner; or person living in the immediate household, an employee shall be entitled to leave without loss of pay for a maximum of four (4) consecutive working days. In the event of the death of an employee's son-in-law or daughter-in-law or of the spouse's child, brother, sister, grandparent or grandchild, a maximum of two (2) consecutive working days shall be available for use by an employee. In the event that the internment of, or memorial service for, any of the above named relatives is to occur at a time beyond the bereavement leave granted, the employee may request to defer one of the days to a later date. Such request shall be made at the time of notification to the CEO of the death of one of the above named relatives, and may be granted at the discretion of the CEO.

Jury Duty

 

If you are summoned for jury duty, please present to your immediate supervisor or manager the appropriate court notification.  You will receive full pay for the duration of the court leave contingent upon remitting to Human Resources the compensation received from the court (excluding expenses).If you receive jury fees for jury service, upon presentation of the appropriate court certificate of service you will either: (1) retain such jury fees in lieu of pay for the period of jury service if the jury fees exceed your regular rate of compensation for the period involved; or (2) remit to Human Resources the jury fees if less than your regular rate of compensation for the period involved.  Jury fees shall be the per diem rate paid for jury duty by the court not including the expenses reimbursed for travel, meals, rooms, or incidentals.

 

If you are summoned as a witness in court on behalf of the Commonwealth or any town, city, or country of the Commonwealth or on behalf of the federal government, you will be granted court leave with pay upon filing of the appropriate notice of service with your department head.  This shall not apply if you are also in the employ of any town, city, or county of the Commonwealth or in the employ of the federal government or any private employer and are summoned on a matter arising from that employment.

 

All fees for court service, except jury fees paid for service rendered during office hours, must be paid to the Commonwealth.  You may retain any fees paid to you for court service performed during a vacation period.  You shall retain expenses paid for travel, meals, rooms, etc.  Court leave will not affect your employment rights.

 

No court leave shall be granted when the employee is the defendant or is engaged in personal litigation.